Business Information Name of legal entity: Sound Pot Ltd. Address: 1-6-3 Minami Karasuyama, Setagaya City, Tokyo Representative: Akikazu Nakamura
Method of Obtaining Personal Information When a user registers for use, the Company obtains personally identifiable information such as name, date of birth, address, telephone number, e-mail address and credit card number. When submitting an enquiry form or comment, we will obtain your name, telephone number and e-mail address.
Measures for Safe Management of Personal Data The Company endeavours to keep personal data accurate and up-to-date and provides education and training to all employees and officers to protect it from unauthorised access, alteration, leakage, loss or damage. In addition, personal data protection regulations have been established and on-site management is regularly inspected.
Joint use of Personal Data The Company shares personal data as follows: Person responsible for the management of personal data; Sound Pot Ltd.; Purposes of use by persons with whom personal data is shared; Same as in 'Purposes of use' above; Items of use; Name, address, telephone number, email address; Scope of joint users; Companies that make up our corporate group.
Provision of Personal data to Third Parties The Company will not provide personal data to third parties without consent, except in the following cases: When required by law; Where it is necessary for the protection of the life, body or property of a person and it is difficult to obtain the consent of the person; Where the provision of personal information is particularly necessary for improving public health or promoting the sound development of children and it is difficult to obtain the consent of the person concerned; When it is necessary to cooperate with a state body, a local authority or an individual or entity entrusted by one in executing the affairs prescribed by law, and obtaining the consent of the person is likely to impede the execution of the affairs in question; When the following matters have been notified or made public to the person in advance and the Company has notified the Personal Data Protection Commission; The purpose of use is to provide the data to a third party; Items of personal data to be provided to third parties; Method of provision to third parties; Cessation of provision of such personal data to third parties at the request of the person concerned; Method of accepting the request of the person in question. 7.Handling of Anonymised Processed Information When creating anonymised processed information (personal information that has been processed so that a specific individual cannot be identified and that cannot be restored), the Company will take the following measures: Appropriate processing is carried out in accordance with the standards set out in the law; Take security control measures in accordance with the standards set out in the law; Disclose the items of information relating to the individual contained in the anonymised processed information; Checking against other information in order to identify the individual whose personal data was used to create the anonymised information.
Disclosure and Correction of Retained Personal Data When a person requests disclosure of his/her personal data, the Company shall disclose it to the person without delay. Those wishing to be informed of the purpose of use of their personal data, or to make corrections, additions or deletions, or to stop the use or provision of their personal data to third parties, should make their request in accordance with the following procedure. (i) Please send the following documents by post to the enquiry desk. (ii) Request form for disclosure of retained personal data (iii) A copy of a document confirming the identity of the applicant (a photo ID such as
a driver's licence, personal number card, residence card, special permanent
resident certificate, passport, etc.)
(iv) Fee (500 yen per request as an administration fee)
Please send to:
Setagaya City, Tokyo,
Contact for consultations and complaints regarding the handling of personal information.
If you have any questions, queries, complaints or other enquiries about our handling of
personal information, please contact us using the enquiry form.