Business Information Name of legal entity: Sound Pot Ltd. Address: 1-6-3 Minami Karasuyama, Setagaya City, Tokyo Representative: Akikazu Nakamura
Method of Obtaining Personal Information When a user registers for use, the Company obtains personally identifiable information such as name, date of birth, address, telephone number, e-mail address and credit card number. When submitting an enquiry form or comment, we will obtain your name, telephone number and e-mail address.
Purpose of Use of Personal Information The acquired information such as browsing and purchasing history will be analysed and used to inform users of new products and services suitable for them in the music business. In addition, the acquired information on browsing and purchasing history, etc. will be scored and the score will be provided to a third party. To inform the user of new functions, updates, campaign information, etc. of the services the user is using by sending e-mails; To contact users as necessary, for example for maintenance of the service they are using; To respond to comments and enquiries from users; To identify users who have violated the Terms of Use or used the service for other illegal or unjust purposes, and to refuse their use of the service; To bill users who are using a paid plan for their usage fees; The purposes of use of personal information shall only be changed if the relevance before and after the change is deemed reasonable; In the event of a change to the purpose of use of personal information, the Company shall notify the User of the changed purpose by the method prescribed by the Company, and shall also make a public announcement on the website.
Measures for Safe Management of Personal Data The Company endeavours to keep personal data accurate and up-to-date and provides education and training to all employees and officers to protect it from unauthorised access, alteration, leakage, loss or damage. In addition, personal data protection regulations have been established and on-site management is regularly inspected.
Joint use of Personal Data The Company shares personal data as follows: Person responsible for the management of personal data; Sound Pot Ltd.; Purposes of use by persons with whom personal data is shared; Same as in 'Purposes of use' above; Items of use; Name, address, telephone number, email address; Scope of joint users; Companies that make up our corporate group.
Provision of Personal data to Third Parties The Company will not provide personal data to third parties without consent, except in the following cases: When required by law; Where it is necessary for the protection of the life, body or property of a person and it is difficult to obtain the consent of the person; Where the provision of personal information is particularly necessary for improving public health or promoting the sound development of children and it is difficult to obtain the consent of the person concerned; When it is necessary to cooperate with a state body, a local authority or an individual or entity entrusted by one in executing the affairs prescribed by law, and obtaining the consent of the person is likely to impede the execution of the affairs in question; When the following matters have been notified or made public to the person in advance and the Company has notified the Personal Data Protection Commission; The purpose of use is to provide the data to a third party; Items of personal data to be provided to third parties; Method of provision to third parties; Cessation of provision of such personal data to third parties at the request of the person concerned; Method of accepting the request of the person in question. 7.Handling of Anonymised Processed Information When creating anonymised processed information (personal information that has been processed so that a specific individual cannot be identified and that cannot be restored), the Company will take the following measures: Appropriate processing is carried out in accordance with the standards set out in the law; Take security control measures in accordance with the standards set out in the law; Disclose the items of information relating to the individual contained in the anonymised processed information; Checking against other information in order to identify the individual whose personal data was used to create the anonymised information.
Disclosure and Correction of Retained Personal Data When a person requests disclosure of his/her personal data, the Company shall disclose it to the person without delay. Those wishing to be informed of the purpose of use of their personal data, or to make corrections, additions or deletions, or to stop the use or provision of their personal data to third parties, should make their request in accordance with the following procedure. (i) Please send the following documents by post to the enquiry desk. (ii) Request form for disclosure of retained personal data (iii) A copy of a document confirming the identity of the applicant (a photo ID such as
a driver's licence, personal number card, residence card, special permanent
resident certificate, passport, etc.)
(iv) Fee (500 yen per request as an administration fee)
Please send to:
Minami-Karasuyama 1-6-3,
Setagaya City, Tokyo,
157-0062
Contact for consultations and complaints regarding the handling of personal information.
If you have any questions, queries, complaints or other enquiries about our handling of
personal information, please contact us using the enquiry form.
SSL (Secure Socket Layer) Our website is SSL-compatible and encrypts communications between web browsers and web servers. Personal information entered by users, such as name, address and telephone number, is automatically encrypted. 11.About Cookies A cookie is a piece of data sent from a web server to a web browser, which enables the web server to identify the user's computer by referring to the cookie and to use the Company's website efficiently. The files sent as cookies by our website do not contain any personally identifiable information. You can also disable cookies in your web browser settings. 12.Date of Enactment and Revision of the Privacy Policy Established: 1 April 2018. 13.Disclaimer Although every effort is made to ensure the accuracy of the information on the Company's website, the Company accepts no responsibility for any actions taken by users using the information on the Company's website. The Company accepts no liability for any damage to users or damage caused by users to third parties as a result of their use of the Company's website. 14.Copyright and Portrait Rights The text, images and all content on the Company's website are protected by copyright and portrait rights, and unauthorised use or diversion is prohibited. 15.Links Links to our websites may be freely established. However, depending on the content of the website, we may refuse the establishment of links.